No matter what the business, all employers need to abide by the Codes of Practice provided by the Health and Safety Commission. Although failure to comply with codes is not an immediate offence, courts can still use an employer’s noncompliance as evidence of guilt in the event that injured employees make a claim. Based on the code, here are some of the tips that employers need to follow in order to keep the workplace a safe and healthy place.
The best way to deal with an accident is to prevent it from happening. That’s why employers must perform a risk assessment to see how hazardous the work place is based on the nature of the jobs it performs. For instance, a laundry service is considered low risk compared to a construction firm.
Another purpose of a risk assessment is to identify the varying risk levels within the work place. For instance in a factory, the offices can be considered the low risk areas whereas the assembly line will be the high risk areas. Adequate risk assessment can help an employer determine the hazardous parts of the job and consequently formulate a plan to eliminate or at least lessen those risks.
Assign a Team
Once the risks have been identified, the employer needs to formulate a team that can help create solutions and preventive measures. Preferably, the team has to be a mix of health safety professionals and actual employees. The employees can supply their knowledge as to the risks they face every day whereas the safety professionals can determine the ways to minimize those risks.
The team is responsible for identifying the trainings that must be undertaken and the equipment that needs to be purchased. They will also be responsible later on for the assessment of the safety of the work place once the solutions have been put in place.
The team should also be responsible for creating a disaster plan that must be followed in case an emergency situation occurs.
Apply the Preventive Measures
Once the team has formulated the solutions, the employer must make sure that the approved plans be applied in the work place. He must also assess the plan as to its compliance with government standards. Furthermore, all employees must have knowledge of the disaster plan and the health and safety policies of the office.
A good tip is for the employer to display health and safety posters in conspicuous spaces all over the work place. This will serve as a daily reminder for the employees to comply with the safety standards of the office and will guide them should emergency situations occur.
No matter how thorough the preparations, it is still possible for accidents to occur. That’s why employers must also get insurance policies for the employees and for the work place as well. The employer must also display a hard copy of the insurance certificates in a conspicuous place.
Keep a Record
All employers who have at least 10 employees are mandated by law to keep a Work Accident Book. This book contains the records and details of all accidents – big or small – that take place in the work environment. Both the injured party and their coworkers can enter the details of the accident and the circumstances which they occurred in. Employers are also legally required to keep the records for at least three years.